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What Does a Wedding Planner Actually Do?

Most people have seen American films with a wedding planner in them.  They often seem to create more drama and work but everyone seems to have one.

The real life wedding planner is a little bit different from the movies…What does a wedding planner actually do?

…thankfully!

So what does a wedding planner actually do?

In a nutshell, we organise your wedding on your behalf but there’s a whole lot more to it………

 

I Save You Time

I know that more and more of you are short on time with busy jobs and family life.  Planning a wedding takes up a good chunk of time every week which many couples just don’t have available.

In fact a wedding takes 250 hours on average to plan.

Could you find enough spare hours every week?  Do you need to put that extra strain on your already busy schedule?

I save you time by undertaking a multitude of tasks on your behalf.  Things like:

·     Creating and managing your wedding budget
·     Finding your ideal venue
·     Sourcing and then managing your wedding suppliers
·     Issuing your invitations and tracking RSVPs
·     Creating the seating plan

Louise Wearmouth, Yorkshire Wedding Planner

 

I Supply My Professional Organisation Skills

Does the thought of planning your own wedding bring you out in a cold sweat?  Do you have no idea where to even start?

Don’t underestimate the amount of planning needed to deliver a wedding.  Even a small wedding will still need serious planning – chances are you will still need the same amount of suppliers as a big wedding.  So if planning isn’t your bag then read on.

Other popular scenarios where people choose to have a planner include:

–     Not getting married in your home location
–     Getting married in less than 6 months,
–     Having a big wedding (e.g. 100 or more day guests)
–     Marquee or tipi wedding
–     Choosing a dry hire venue*.

These all need more planning or time commitment so definitely worth considering a planner if this is you.

*a dry hire venue is where you literally just hire the building and you need to find your own bar, caterers, venue decorators etc etc.

 

I Support You

As well as the practical support, I’ll hold your hand throughout the planning.  There are lots of decisions to be made whilst planning your wedding and I’ll support you in making those decisions.

I’ll offer advice, suggest alternative solutions and answer your questions.   It’s amazing how many things couples need help and advice with and I’m there to guide you.

Ok Louise, some of you may be saying – “that sounds great but how does it actually work?”

 

The Initial Consultation – Getting To Know Each Other

Tea in pretty pink cup with notebook and penWhen you first contact a planner they should offer you an initial consultation (usually free of charge).  This gives you chance to meet up, talk through your thoughts and ideas and be sure that you are right for each other.  It’s really important that you and your partner like the wedding planner and trust her to do the best job possible for you.

You’ll be spending a lot of time together over the coming months so make sure you choose a planner who you connect with.  Your planner will take time to get to know you both and understand your vision for the day.  You can read my blog about The Initial Consultation here.

 

Spending Your Money Wisely

If you are a naturally private person – be prepared – your planner will want to talk money with you.  She’ll create and manage your budget for you so you have to be honest with her about this.

So many couples underestimate the importance of this and have to make painful decisions towards the end as they simply have no money left.

Your planner will provide you with a guide as to how much things are likely to cost.  So she can also help you allocate your budget on the things which are most important to you.

 

Finding Your Suppliers

Finding the right suppliers for your wedding can be a bit of a minefield – how do you know who to trust?  How do you know you’re not being ripped off?

Your planner will be able to recommend her trusted suppliers to you and will work with them throughout to ensure they understand your requirements and are on track.

Rest assured though, you will always retain full control of the design of your day.  Your planner will help to bring together your design ideas.

She’ll make sure everything will work together as well as suggesting other ideas for you to think about.  All the plans will be reviewed and agreed by you so you don’t need to worry about losing control of your day.

 

It’s All In The Details

Another key skill a planner will bring to the party is their attention to detail.  They will put together an incredibly detailed plan of your day and share it with all suppliers.

My wedding day schedule usually runs to many pages and every single thing that will happen in your day is listed in there with a time and who is responsible for it.

 

Louise Helping the bride's mum with her buttonhole

Image Credit: Shutter Go Click

 

On The Day

Your planner will be there throughout the big day to make sure the plan is executed perfectly right down to the placement of the last name card and lighting of every candle.

They’ll make sure all your suppliers are in the right place at the right time.

They’ll resolve any last minute hitches (and with so many moving parts, they do happen.  But if you have a planner you probably won’t even know about it until after the event).  

Louise Wearmouth - Yorkshire Wedding Planner

Image Credit: Ania Oska

They’ll help your guests and your bridal party as well as making sure you are okay and are totally happy with everything.  For example, we’ll help to pin button holes on, we’ll direct people to the toilets, we’ll lend them a sewing kit, we’ll dash out to the supermarket if you’re running out of beer!.  But please don’t ask us to look after children or animals, this definitely isn’t in our remit.  

There’s so much that a good planner will do on your wedding day, I could go on forever.  But the key thing is that having a planner there, means that you can relax and enjoy your day without needing to worry about a thing.

The exact list of things a planner will do will vary depending on your ideas and your individual wedding plans so be sure you are clear about what your planner is and isn’t going to do for you.

Most planners have different packages they offer so take your time to understand what they include and think about the level of help you need.

You can read more about my planning services here.  But I’m always happy to chat to couples about what they need help with and create a bespoke package that suits their needs.

 

Louise

Louise Wearmouth, Founder of Your Fabulous Wedding